Accounts - manually allocate a payment or credit

The manual allocation process is used to offset any credit transaction to any debit transaction within an account. This can include transaction types such as Payments, Invoices, Credit Notes, POS transactions and Account Transfers.

Note: MiMembership will issue a warning that requires action (Yes or No) when a member already has an unallocated credit in an account at the time a new payment is created.

Step by Step Guide

1. Search and select the account requiring allocation 

There are two options to complete the allocation process:

1. Allocations from the individual member account, and
2. Allocations from the account repository. This returns a list of all member accounts with a credit that requires allocation.

To process allocations from the individual members account:

1. From the Member Action menu navigate to Financials > Accounts
2. Click on the Credits Requiring Allocation display bar
3. The accordion will expand and display all credits requiring allocation. Click on the Allocate button for the account you wish to offset. This redirects you to the allocation screen - proceed to step 2.

To process allocations from the Accounts repository:

1. Navigate from the main menu to Financials > Accounts
2. Select the tab of the Account you want to check for unallocated credits
3. Filter the Requires Allocation column to Yes. Note: You may need to make this column visible using the Display Columns Menu
4. Select the Allocation of Credit option from the Account Action Menu for the member account to allocate. This redirects you to the allocation screen - proceed to step 2. 

2. Update the allocation settings and Save

The allocations screen will, by default, display all credits and all debits, except for payment plan instalments. To display any payment plan instalments click the Include Payment Plan Instalments button.

1. Enter the Allocation Date and Accounting Date. The default is today's date
2. Select the Auto Allocate button and the system will auto allocate the oldest credits to the oldest debits, OR
   1. From the Credits Panel - tick the check box, or enter an amount in the to Allocate box, for the credits to allocate to the selected debits
   2. From the Debits Panel - tick the check box, or enter an amount in the to Allocate box, for the debits to allocate to the selected credits
3. Review (optional). This opens a window where you can view a summary of the credits and debits allocated. The allocations can also be Saved from this screen.
4. Save the allocations.