Allocation of Accounts

The allocation screen is used to allocate (offset) any credit transaction to any debit transaction within an account. It includes all transaction types eg: Payments, Invoices, Credit Notes, POS transactions, transfers etc.

• The user can navigate to the Allocations screen from the Accounts Repository or from an individual member's Account page, as outlined in the quick guides below.
• The user can manually select each credit and debit to offset or use the Auto Allocate feature.

Note: MiMembership will issue a warning that requires action (Yes or No) when a member has a credit in an account at the time a payment is created.

Quick Guide - Allocations from the account repository

This process returns a list of all members with a credit that requires allocation in a particular account.

1.   Navigate from the main menu to Financials > Accounts

2.   Select the tab of the Account you want to check for unallocated credits

3.   Filter the Requires Allocation column to Yes

Note: You may need to make this column visible using the Display Columns Menu

4.   Select "Allocation of Credits" from the Account Action Menu for the member account you wish to allocate (offset)

5.   The allocations screen will, by default, display all credits and all debits (except for payment plan instalments).

If you would like to display Payment Plan Instalment Debits tick the checkbox

6.   Enter the Allocation Date and Accounting Date. The default is today's date

7.   From the Credits Panel - Select the credits you wish to allocate

8.   From the Debits Panel - Select the debits you want to allocate the selected credits to

9.   You can also use the  Auto Allocate button to offset all credits to all debits

10. Review

11. Save

Quick Guide - Allocations from an individual member's account repository

This process is used to allocate credits in a particular account for an individual member.

1.   From the Member Action menu select Accounts

2.   Click on the Credits Requiring Allocation display bar

3.   The accordion will expand and display all credits requiring allocation. 

Click on the Allocate button for the account you wish to offset.

4.   The allocations screen will, by default, display all credits and all debits (except for payment plan instalments). 

If you would like to display Payment Plan Instalment Debits tick the checkbox.

5.   Enter the Allocation Date and Accounting Date. The default is today's date.

6.   From the Credits panel - Select the credits you wish to allocate

7.   From the Debits panel - Select the debits you want to allocate the selected credits to.

8.   You can also use the  Auto Allocate button to offset all credits to all debits.

9.   Review

10. Save