Sending Journal Entries to General Ledger

Modified on Mon, 3 Nov at 11:55 AM

General Ledger integration is a paid module. Please contact your account manager for pricing.

Send validated journal entries to the General Ledger using integration. The journals can be sent to the General Ledger individually or in batches.

Step by Step Guide

Step 1 - Open the GL Integration and set the journal entry dates

From the main menu select Financials and then GL Integration. The GL Integration default screen will show the date of the oldest journal not yet sent and Transactions not posted to GL
Set the From and Up To date range for the journals you wish to send
- he From and Up To dates are pre-selected to no more than a week old.
- Set the From date to match the Oldest Journal Not Sent Date: backdated transactions (such as direct deposit payments) may have been entered into MiMembership after the journal for the matching date was previously sent to the general ledger
Select the Refresh button. The journals will take longer to load if an extended period of time has past since the last send

Step 2 - Review and select the returned journal entries that are to be sent to the GL

To Review the detailed journal transactions click the Journal Number TBA link. This will open the detailed journal in a new tab in your web browser
Use the Select All option, or tick the check box for each individual journal, to select the journals to send to the GL

Step 3 - Validate and Send journals to the GL

Click the Validate Journals with GL button. During this process MiMembership is requesting validation and authorisation from your GL system. Once your GL system confirms the validation the journals can be sent
Click the Send to GL button. This button appears after the journals are validated
Record as manually added to GL: DO NOT use this option if you want to validate and send the journal entries to your GL through the integration. This option is only used if you have balanced journals that are not required to be sent to your GL or, you have already manually created the journal in your GL system