MiMembership uses specific terms and phrases, known as statuses, to describe processes, records and features within the system. This section explains commonly used terminology and provides a brief description of each term to help you understand and navigate MiMembership.
Repository
A repository is a central location where records and data are stored, organised and managed.
For example, the Invoice Repository can be accessed from the main menu under the Financials display area. From a repository, you can view and manage relevant records and access available actions.
Repositories may also be referred to as directories.
Financials
| Document Type | Status | Description |
| Invoice | Paid | Payment or credit note successfully allocated to invoice, no outstanding balance |
| Credit Note | Finalised | Credit note successfully allocated to invoice. No outstanding balance |
| Invoice, Credit Note | Outstanding | Outstanding balance is owing or, the document is not on a payment plan |
| Invoice, Credit Note | Overdue | Outstanding balance owing and due date has passed |
| Invoice, Credit Note | Defaulted | Outstanding balance owing and invoice due date and grace period have passed, or the document is not on a payment plan |
| Invoice, Credit Note | On Payment Plan | The document is added to a payment plan |
| Invoice, Credit Note, Payment | Reversed | The document was reversed |
| Payment | Approved | The payment is processed to the account and not allocated to an invoice |
| Payment | Approved (with green tick) | The payment is allocated to an invoice |
| Payment | Cancelled | A direct debit payment cancelled with the external provider |
| Payment | Declined | A direct debit payment declined by the external provider |
| Payment | In Progress | A direct debit payment currently being processed by the external provider |
Member
| Status | Description |
| Current | The member record is current |
| Pending | The member record is awaiting approval (for integrations only) |
| Resigning | The member record has a future resignation (expiry) date applied |
| Resigned | The member record is resigned (expired) |
| Deceased | The deceased resignation reason is applied to the member record |
Memberships
Primary Membership Group
The Primary Membership Group represents the member’s main membership as of the current date. This group is used to share membership information with external systems through MiClub integrations, including MiClub Golf membership categories, POS classifications and Gaming tiers.
Each member record can have only one Primary Membership Group.
The status and dates assigned to the Primary Membership Group determine the member’s corresponding status in integrated systems. This helps ensure that membership information remains accurate and consistent across connected platforms.
| Status Type | Status | Description |
| Membership | Active | The membership group is active (as at today) |
| Membership | Inactive | The membership group is inactive |
| Membership | Ended | The membership group period has ended |
| Membership | Ended - Renewed | The membership group period ended and was renewed |
| Financial | Financial | The membership invoice linked to the membership group is paid, or has not defaulted |
| Financial | Unfinancial | The membership invoice linked to the membership group has defaulted |
| Document | Invoice Required | The membership invoice has not been created or linked to the membership group |
| Document | Credit Required | The membership credit note has note been created or linked to the membership group |
| Document | Not Required | The membership group has a linked invoice or credit note |
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